Features of a message hosting solution

Before selecting the mail365 web hosting service from where to activate our email containers , we ought to very carefully evaluate our requirements and, on such basis as these, identify the provider that generally seems to satisfy them within the best way. But what are these needs? You won’t believe it, but many customers I have met, in very nearly 20 years of career, cannot answer this question …

We see underneath the main aspects that a business should think about before choosing the hosting provider to entrust their mailboxes that are precious

Number of boxes that can be activated

The first, apparent, cheap email hosting requirement is determine a service which allows one to activate all the boxes that are necessary the company structure. Some offers (especially the entry level packages sold together with the domain registration) provide for limits on the number of boxes that can be activated, therefore it is good to make sure, before buying, that we have the possibility to activate all the emails we need.

Mailbox capacity

Another factor that is essential to properly best email hosting evaluate the capacity necessary for the proper functioning of our cheap ssl certificate uk company mailboxes. Activities that make extensive use of e-mail to send and receive attachments (such as, for example, lawyers, accountants, architectural firms, etc.) could, in fact, soon find themselves with clogged mail if they do not carefully evaluate the amount that is minimum of needed for each mailbox. Within the viewpoint of the writer that is 1Gb represents the minimal capacity for a specialist mailbox while, for anyone with special requirements, it is best to choose for super-large 5Gb or maybe more mailboxes.

Limits on outgoing communications

a restriction often imposed by hosting providers involves the number that is maximum of messages that can be sent during a given period of time. Limits of this kind are imposed in order to however discourage spammers, often, they are able to cause some mishap even to people who legitimately utilize email. Before purchasing a message hosting service, consequently, it’s good to ensure concerning the presence or absence of these restrictions and, if that’s the case, to gauge their compatibility with your work needs.

Limitations on accessory sizes

Another restriction that ought to be taken into consideration issues the weight that is maximum of that can be sent and / or received by e-mail. Also in this case it is good to pay attention to this value since, if too low, it could create quite a few setbacks for those who work in certain sectors and make extensive use of e-mail to send extremely hefty files and documents.

Producing aliases and automatic responders

A feature that is particularly required in the business environment may be the capability to manage, effortlessly and separately, alias bins and automatic responses. These are two features it is good to make sure that the chosen email hosting service supports them adequately that I would dare to define indispensable in the workplace, therefore.

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Collaboration tools

Another aspect you need to take into consideration personal email hosting throughout the pre-purchase phase concerns the presence, or not, of any collaboration tools integrated in the email hosting service. In fact, some ongoing companies could find it helpful and interesting to exploit tools such as for example provided calendars, shared target books, instant texting systems, etc. therefore it really is good to ensure of these availability or otherwise not inside the package you intend to buy.

Those listed are the primary aspects that each and every business or professional should simply take into due consideration before selecting an service that is email-hosting however the important aspects for the purposes of the choice do not end here. We see, below, other interesting aspects to give consideration to:

Migration tools

If you already have custom boxes and you are considering a migration it is very important to make sure that the new provider has adequate tools through which to automate the migration of the contents of the boxes from the old to the new supplier.

Security and Backup

One aspect of considerable value issues the safety of mailboxes. A guarantee which I suggest not to give up if from this point of view we can take for granted the presence of Antivirus and Antispam systems, less trivial is the presence of an automatic backup system of mailboxes.

DKIM verification

An feature that is interesting in order to optimize the delivery rates of the mails sent, consists in the possibility of generating a DKIM signature to be published within the DNS of our domain. In the opinion of the writer, although not essential, it is a rather important element to take into consideration during the pre-purchase phase.

GDPR Compliance

Finally, it is practice that is good ensure that the solution you’re planning to purchase is GDPR prepared , or perhaps is compliant aided by the dictates associated with new European privacy legislation regarding the protection and processing of individual information.

Hosting that is shared and deliverability: a sensitive issue

We stated that the expression e-mail hosting relates to a e-mail that is professional handled within a shared infrastructure: as it is “hosting”, in reality, our mailboxes will likely be managed along with thousands (or tens thousands) of other mailboxes with that your same system are shared.

This sort of logic, of course, requires a considerable series of advantages (no system administration burden, much lower costs) but, having said that, ultimately ends up enduring some limits including, above all, the possibility of having troubles with message deliverability as a result of any IP blocking due to wrong behavior (spam, phishing, etc.) by other users of this system.

For instance, if our mailboxes are hosted inside a mail host additionally employed by a spammer, there will be the risk our email messages will even become filtered by some system that is anti-spam simply because they come from a “suspicious” source!

Just to prevent this from occurring, many hosting providers impose restrictions in the amount of per hour or daily mailings, nevertheless – albeit quite rare – there are no guarantees that circumstances of the sort cannot occur. Its good to specify, in this regard, that dilemmas of this kind:

they can only cause issues for outbound mail and not for incoming mail;

they could be remedied fairly quickly through the constant monitoring of mail flows by the web hosting provider as well as, most importantly, through a prompt intervention by the latter which, alert to the problem, activates itself to defuse the consequences.

Fearing that this might happen (or if it has already happened), however, it is possible to definitively resolve the situation by asking the provider to activate a dedicated SMTP , that is, an SMTP service with dedicated IP. It is good to point out that not all hosting providers offer this possibility for normal email hosting packages, however, if this is not possible, we can resort to an external SMTP service rather effortlessly, therefore bypassing the issues of our mail provider.